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When your everyday life seems to be a never ending series of clicks, copy-pasting, and repeating, the following is the reality of the matter: You're not busy. You're inefficient.
And the fastest solution to it is not to do a massive AI overhaul which will take months, instead of micro-automations that can save seconds, pile minutes, and hours.
A RELATABLE START
There is that one thing that we all promise ourselves only takes a minute. Send a recurring email. Rename files. Check analytics. Update a sheet.
The problem? The so-called one-minute jobs tend to steal a lot of time. Harmless each of them--disastrous in aggregate.
Once I trailed my own micro-tasks during a period of 24 hours. The result? I was losing almost 90 minutes every day spending on little menial tasks.
And here's the kicker: Majority of them could be automated within less than ten minutes.
THE BIG Data of little automation.
The automation is not being a robot. It is about liberating your mind to not be robotic but to be able to think and create and act.
Minor automations bring about three wins:
Consistency Zero "Oops, I forgot."
Speed Seconds rather than minutes.
Clear mind - Have fewer tabs in your head.
Let us divide those that return the most with minimum effort.
AUTOMATE YOUR INPUTS
These are minute things that you perform day in day out without even noticing.
Auto-Text Snippets
When repeating messages: "Got it," "Following up" thanks, product description, address, product description, etc.- use:
iOS Text Replacements
Android Keyboard Shortcuts
Mac/Windows text expanders
ChatGPT custom GPT with responses history.
Suddenly omw turns to On my way be there in 10 minutes! One second saved 200 times a week.
Auto-Fill Forms
In case you ever type the same information twice, then you are wasting time. BB + passwords = automatic entries.
AUTOMATE YOUR COLLECTION
Auto-pulling information that you can gather manually.
Daily or Weekly Data Reports
Set up automated:
YouTube analytics exports
Website traffic summaries
Social media performance snapshots.
Finance dashboards
Tools that are fast: Notion widgets, Google sheets scripts, Zapier, Make.com, even a simple ChatGPT scheduled summary.
Don’t dig data when it can come to you.
Saved Searches & Alerts
Allow the net to keep an eye on you:
Market shifts
Competitor uploads
Keyword mentions
Product price drops
This is well integrated with Google Alerts + ChatGPT.
AUTOMATE YOUR OUTPUTS
This is where you begin saving hours.
Template Everything
Email-mails, feedback, proposals, invitations to clients-bios- You do not need to rewrite what may be a template.
Get one cover version - use it forever.
Files & Naming
Automatically generate:
File names
Folders based on date
Upload flows
Backups
Rule of Thumb: When you have called something Final v3.2 REALLY FINAL, you are long overdue to be automated.
AUTOMATE YOUR DECISIONS
Minor choices are the most exhausting.
Default Rules
Set basic automations like:
Important emails - auto-star
Invoices - auto-sort
Spam - auto-delete
Certain clients - auto-priority.
Your mind should not be consumed in determining whether an email is worth reading or not.
Recurring Tasks
Why manually enter upload video, post on IG or review analytics?
Just automate the reminders. Consistency will be doubled without additional effort.
PRACTical AUTOMations that you can have in place today.
Pick 3. Do them today. They'll pay off instantly.
Create a "Reply Library"
Always remember to store 10 of the messages you send:
Follow-ups
Thank-yous
Intro messages
Client onboarding replies
Use them all over--DMs, email, WhatsApp, Instagram.
Automate Your Pipeline of Content.
Get ChatGPT to monitor your YouTube channel or IG feed with an automated time schedule and create:
Weekly performance report
Concepts founded on the highest ranking posts.
Draft scripts or captions
You get up and your content planning has been made.
Automatic File Cleanup
Install a basic automation tool to:
Move screen shots to folder at end of every night.
Sort downloads by file type
Save significant folders on the cloud.
A single system = a lifetime of purer digital space.
Build a "Morning Dashboard"
Auto-create one page each morning which contains:
Today's tasks
Calendar highlights
Top notifications
Quick analytics
Weather
Key reminders
It's your day, preloaded.
Auto-Organize Your Notes
No matter which application you are using: Notion, Apple Notes, or Obsidian:
Auto-tag new notes
Auto-copy them to right folders.
Auto-format templates (meeting notes, ideas, scripts).
As your system is clean, you keep your brain clean.
WHY THIS MATTERS
Small automations stack. One minute automation will save:
7 minutes a week
30 minutes a month
6 hours a year
Now multiply that by 20 automations.
You save 120 + hours per year - you do not employ a team, you do not change your way of life, you do not approach big complicated systems.
This isn't productivity. It's reclaiming your life.
THE TAKEAWAY
You do not have to use huge systems. You should be able to do away with micro-automations that cause friction so that you can concentrate on what really gets you ahead in life.
Minuscule automations - massive time - bigger outcomes.